Vendors & RFQs

Vendor records and their prices live in Purchase. Before you commit to a purchase, shop it: send the same request for quotation to several vendors, compare the answers, and confirm the best one.

Vendor records and price lists

Each vendor has a record with contact details, payment terms, and the products they supply. On a product, add vendor lines that hold each supplier's price and minimum quantity. When you order, EVERJUST fills in the price from these lines, so orders start from agreed terms instead of memory.

Send requests for quotation

A request for quotation asks a vendor what they would charge.

  1. Open Purchase and click New to start a request for quotation.
  2. Select a vendor and add the products you want quoted.
  3. Click Send RFQ to email it from the document.
  4. Repeat for each vendor you want to quote the same goods.

You now have several quotes for the same products, one per vendor.

Compare and convert

Review the prices and lead times across your quotes. Pick the vendor that gives you the best deal. Click Confirm Order on that request for quotation to turn it into a purchase order, and cancel the rest. The winning quote becomes a firm order with no retyping.

Compare quotes line by line

If you shop orders across vendors often, turn on the built-in comparison. In Purchase settings, turn on Purchase Agreements, then tick Purchase Alternatives.

  1. Open your request for quotation and go to the Alternatives tab.
  2. Click Create Alternative and pick another vendor. EVERJUST copies the request for that vendor and links the two.
  3. Repeat for each vendor, then click Compare Product Lines to see every vendor's price for each product side by side.
  4. Click Choose on the winning lines. You can take some products from one vendor and the rest from another.
  5. Confirm the winning order. EVERJUST asks whether to cancel or keep the remaining alternatives.

Last reviewed: 2026-07-21

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