Worked days & pay runs

You run payroll as a batch. Create a batch for the pay period, generate a payslip for each employee (which computes them), review, and confirm. Worked days on each slip come from real clock-ins when your team uses Attendance, or from the working schedule when they don't. Confirming recomputes the slips, so an attendance fix made after the first computation is picked up.

How worked days are counted

Each payslip carries a worked-days line.

• For employees who clock in and out with Attendance, the hours are the sum of their completed clock-ins for the period, and the days are the number of distinct days they clocked in. This line reads Attendance on the slip.
• Employees with no clock-ins in the period fall back to their working schedule, so salaried staff who never clock are unaffected.
• Approved Time Off lands as its own worked-days line, named after the leave type.

A clock-in that was never clocked out counts zero for that span. If someone's hours look short, check for an open clock-in that never closed.

Run a batch

1. Open Payslip Batches and create a batch for the period you are paying.
2. Click Generate Payslips and pick the employees to include. This creates a slip for each one and computes it — each slip fills its worked-days lines and, where a salary structure is attached, its pay lines.
3. Review and adjust the individual slips.
4. Confirm the payslips: open a slip and click Confirm, or select the slips in the list and confirm them together. Confirming recomputes by default, so any attendance fixed since the first computation is picked up.

The batch is the container. Each payslip inside it carries its own status, and you confirm the slips, not the batch.

Print and send payslips

Print a payslip PDF or the payslip-details PDF from any slip. Email confirmed slips to employees from the batch.

Read the reports

• Payslip-line pivot. Group payslip lines by employee, rule category, or contribution register to see totals across the batch.
• Contribution register. Run the contribution-register report for the amounts collected under each register.

Export any of these for your accountant. Payroll does not post to accounting and does not file taxes. It computes pay and gives you the totals.

Correct a payslip

• Before confirming, cancel a slip and generate it again.
• After confirming, create a refund of the slip. This produces a credit-note copy that reverses it, so you can issue a corrected slip.

Why don't the amounts show?

Two common cases:

• Worked days but no pay amounts. The employee has no salary structure. Attach a salary structure and recompute.
• Schedule-based days for someone who clocks in. They had no completed clock-ins in the period, so payroll fell back to the working schedule. This is by design, not a fault. Check for an open clock-in.

What payroll doesn't do

Payroll is a rules engine. It ships no country tax packs, does not file taxes, and does not post to accounting. Build your salary rules, run the slips, and export the totals for your accountant.

Attendance and project timesheets are separate systems. Payroll reads attendance clock-ins, while Timesheets track project time. Clocking in does not create a timesheet line.

Related

• Payroll — the overview.
• Pay details & salary structures — salary structures and schedules.
• Attendance — the time clock that feeds worked days.
• Approved leave comes from Time Off.