Pay details & salary structures

Each employee's pay lives on their own record: the salary, the working schedule, and the salary structure that turns those into a payslip. There is no separate contracts app — pay terms sit in the pay panel on the record, and the record keeps a version history of every change. Payroll reads the current details when it builds a slip.

Where pay details live

Open an employee and find the pay panel on their record. Record the salary, how often they are paid, the working schedule, and the salary structure. When someone's pay or hours change, save the record as a new version. The history keeps each prior set of terms, so you can see what applied for any past period.

Set up salary structures

A salary structure is the set of rules that turn pay details into a payslip. It defines the lines on the slip, such as basic pay, allowances, and deductions, and how each one is calculated.

1. Open the salary structures setup.
2. Create a structure and add its salary rules.
3. Set how each rule calculates: a fixed amount, or a formula.
4. Attach the structure to the employees paid on it.

Build a structure once and reuse it across everyone on the same terms. A salary structure is required: a payslip with no structure computes worked days but produces no pay amounts.

Set working schedules

A working schedule lists the days and hours a person is expected to work, such as 9 to 5, Monday to Friday. Set one on each employee. The schedule is the baseline that worked days measure against when there is no attendance to read, so employees who don't clock in still get correct worked days. See Attendance for how real clock-ins take over when your team uses the time clock.

Related

• Payroll — the overview.
• Worked days & pay runs — run a batch of payslips.
• People and their records come from Employees.
• Attendance — when the time clock drives worked days instead of the schedule.