Calendar

Calendar is your team's shared schedule, included in every workspace. You create events, invite people, and see each person's answer on the event. Other apps write to it too: a booking made through Appointments lands on the assigned staff member's calendar, and an event can carry a video call you join in the browser, see Meetings. Switch between day, week, and month views to see one person's day or the whole team's week.

Create an event and invite people

1. Open Calendar.
2. Click a time slot, or click New.
3. Name the event and set the start and end time, or mark it all-day.
4. Add attendees to invite them.
5. Add a location and a description if the event needs them.
6. Save.

Each attendee's answer shows on the event: accepted, declined, maybe, or no answer yet. Set a reminder on the event to be notified before it starts, and set a repeat schedule for recurring events like a weekly team meeting. A notification reminder can also arrive as an alert in the bell and on your phone, even when no tab is open; see Meeting and appointment reminders.

The video call in an invitation

When you invite someone to an event that is not all-day, the event gets a video call link on its own, before the invitation goes out. Everyone who receives the invitation, a reminder or a date update sees the same thing:

• A Join video call button at the top of the email, right under the greeting.
• The link as plain text in the details, with a line that tells them to copy it if the button does not work.
• The time in their own time zone, with the zone named, for example "Central Time (CDT)". Someone with no time zone set sees the time in the sender's zone, also named.
• A Location row only when the event has a real address, with a link to a map. An online meeting shows no location, so nobody is sent to a map for the words "Video call".

The calendar file attached to the invitation carries the link too. Phone calendars show it as the location, so it is one tap to open, and the notes in the file start with "Join video call:" and the link. If you type an address as the location, the address stays the location and the link stays at the top of the notes. A guest who opens View event details without signing in sees the same button and link.

If you add a video call to an event that already has guests, they get one email about it. A link you paste yourself, from Zoom or Google Meet for example, is used as it is. Your administrator can switch the automatic link off for the whole workspace. A workspace that changed the wording of one of these emails keeps its own version of that email.

On the event form the link is in the Video call link field. An event that has no link shows + Video call next to the field, which adds one. The icons beside the field join the call and remove the link. To see only the events that have a call, choose Has video call in the filters of the search bar. Call recording is not available yet, so no call is recorded.

What a guest sees when they join

A guest who opens the link lands on a page that looks like the rest of your workspace. The browser tab names the call and your company, for example "Intro call | Acme", and shows your workspace icon. Under the heading the page names the meeting and who is hosting it, for example "with Weldon". Then it asks for the guest's name and shows a camera and microphone preview, and Join call is the one black button on the page. Once they are in, the call has a dark stage and the same controls as before: mute, camera, share screen and hang up.

The page follows the colour scheme of your workspace, light or dark. It fits a phone screen, and a guest can pinch to zoom. A guest needs no account. The only detail added to the page is the host's name: no email address or phone number is shown. A call that was not made from an event shows the company name alone, with no "with" line.

When a call does not connect

A call joins the two browsers directly whenever the networks allow it. Some office firewalls, mobile networks and strict home routers do not, and the call then shows no video or sound. The platform has a relay server for them: a call that cannot connect directly goes through the relay instead. You do not change a setting for this. Browsers try a direct connection first and use the relay only when that fails.

If a guest still sees no video or sound, ask them to join from another network, a phone on mobile data for example, or from another browser. Check that the browser is allowed to use the camera and the microphone.

Keep double-booking out

An event blocks that time on your calendar. The Appointments app checks those blocks before offering a time to a customer: if you organize a conflicting event, the slot is not offered. That includes events you created by hand, so blocking out personal time on your calendar also blocks public bookings. Events you organize on a connected calendar count too, once they have synced.

What other apps put on your calendar

• Appointments. A confirmed booking creates a calendar event with the customer and the assigned staff member as attendees. Cancelling the booking removes the event. On a connected calendar the copy of the event leaves the customer off the guest list, so the customer gets one invitation, from EVERJUST.APP, and not a second one from Google or Outlook. See Take and manage bookings.
• Video calls. An event can carry a video call. The call is held in the browser through Chat, and guests join from a link, with no account. There is no separate Meetings app: you schedule a call here and start a quick one from a Chat channel. See Meetings.
• CRM. A meeting you schedule from a deal is booked through Calendar, so it shows on your schedule and on the deal. See CRM.
• Google Calendar and Outlook. Events from a calendar you connect appear here and sync both ways. See Connect your calendar.

Connect Google Calendar or Outlook

Where calendar connect is switched on for your workspace, each person connects their own account from Connected calendars, in the side panel under the small month calendar. You approve access once, at Google or Microsoft, and events sync both ways. Connect your calendar has the steps, and what Sync now, Pause syncing, Switch account and Disconnect do. A workspace that does not show Connected calendars keeps the standard Synchronize with group at the top of Calendar. Its Google button starts the connection when the workspace has its own Google credentials.

Use your calendar in other apps

Each person can get a private, read only link that shows their events in Apple Calendar, Google Calendar, Outlook, Thunderbird or an Android calendar app. You make it in Profile Settings, on the Calendar tab, and an app subscribes to it. Nothing you do in the other app changes this calendar, and anyone who has the link can read yours, so you can replace it or turn it off at any time. Use your calendar in other apps has the steps for each app and says what the file contains. It is separate from connecting a calendar, which syncs both ways.

Let customers book a time

Calendar itself has no public booking page. To publish your availability and let customers pick a slot, use Appointments — bookings made there land on your calendar automatically.

Related

• Connect your calendar: sync Google Calendar or Outlook.
• Use your calendar in other apps: a private, read only link for Apple Calendar, Google Calendar, Outlook, Thunderbird and Android.
• Appointments: public booking pages that feed this calendar.
• Meetings: how video calls work, from scheduling to joining.
• Contacts: attendees are contact records shared by every app.