Create an event

An event holds your dates, your location, and your timezone in one record. A new event is visible to your team the moment you save it, and invisible to the public until you publish it — so you can set everything up before anyone sees it.

Set dates and location

  1. Open Events and create a new event. Give it a name.
  2. Set the start and end dates and times. One record covers a one-hour talk or a three-day conference.
  3. For an in-person event, enter the venue address so attendees can find it.
  4. For an online event, leave the venue empty and put the joining link in the Online Event URL field — it appears on the form as soon as there is no venue.
  5. Set the timezone. It is required, and it is the clock visitors see — set it to your audience's timezone, not yours.

Start from a template

An event template saves the setup you repeat: the reminder schedule, the registration questions, the timezone, and the seat defaults. Create a new event from the template and it inherits all of them. If you run the same kind of event more than twice, build the template first.

Build a schedule of tracks

A track is one talk, session, or slot. Tracks combine into the agenda attendees read before and during the event.

Tracks are part of the Schedule & Tracks feature, switched on in the Events settings. It is not enabled on every workspace — it belongs to the event website features (see Publish your event site); if you don't see it, ask us to enable it for your workspace.

  1. Turn on Schedule & Tracks in the Events settings.
  2. Open the event and add a track for each session.
  3. Set each track's time, length, and speaker.
  4. Group tracks into a room or stage if you run parallel sessions.

Publish the event

Publishing makes the event public. Until then it exists only in the backend.

  1. Add a description and a cover image so the page has something to show.
  2. Publish the event. It appears on your site's events page.
  3. Switch on the event's own menu if you want sub-pages — registration, agenda, sponsors. That toggle is separate from publishing.

The event pages need the website events feature, which is not part of every workspace. Publish your event site covers the toggles, the audience settings, and what to check when something isn't showing.

Last reviewed: 2026-07-21

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